● Incoming Material Registration & Verification

NEO SCAN
Semi-Automatic Incoming Material Registration & Verification Station

NEO SCAN reads every SMT incoming reel — both its barcode and its printed (human-readable) text — validates the data against your database, and issues a unique digital identity (UID) plus a compliant label in seconds. It cross-references the supplier part number to your internal part number, verifies the critical fields (part number, vendor, lot, quantity, manufacturing date), and integrates with SAP, Oracle, and other major ERP/MES systems — eliminating the manual-receiving errors that cause line stoppages, rework, and scrap.

Trusted by 500+ manufacturers
99.8%
Recognition
3s
UID Binding
100%
Data Verified
MSD
Traceability
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NEO SCAN semi-automatic SMT incoming material registration and verification station with barcode and OCR scanning
MATERIAL LOOP

The Starting Point of the Material Loop: All Traceability Begins with Verified Registration

NEO SCAN operates at Step 1 of the SMT material loop — but a reel only enters the loop after its data has been verified. Each incoming reel is read, validated against your database, and given a unique ID (UID). With this trusted digital identity established, all subsequent storage, retrieval, counting, and return operations achieve precise tracking and intelligent scheduling.

1
Register
Scan incoming barcodes
Generate unique digital identity
NEO SCAN
→
2
Store
Registered materials
stored on smart shelves
NEO LIGHT
→
3
Retrieve
Pick by work order
Light-guided retrieval
NEO LIGHT
→
4
Production
Material Ready
Seamless line integration
Powering Your Production
→
5
Count
X-ray counting of
remaining quantities
NEO COUNTER X400
Step 6 — Return: Remaining materials after counting are returned to NEO LIGHT smart shelves → back to Step 2, ready for the next retrieval cycle
1

The Starting Point of the Material Loop — Every Reel’s Verified Digital Identity Begins Here

NEO SCAN captures, validates, and establishes a unique ID (UID) for every incoming reel — reading both barcode and printed text and confirming the critical fields before the reel moves. This is the prerequisite for all downstream automation — storage, retrieval, counting, and return — to achieve precise traceability. Without verified registration, the closed loop cannot be trusted.

CORE CAPABILITIES

Three Core Capabilities for Material Quality Control from the Source

NEO SCAN focuses on three dimensions — capture & read, cross-reference & verify, and system integration — building a complete, validated digital profile for every incoming reel and preventing wrong, missing, mislabeled, or expired materials from reaching the production line.

Barcode + OCR Dual Capture
  • Reads 1D/2D barcodes (QR, Datamatrix, Code128, 12+ formats) and OCR of human-readable text on the supplier label
  • 20MP industrial camera + AI deep learning recognition algorithm
  • Handles incomplete or non-standard supplier labels — combines both sources to reconstruct the full data set
99.8% Recognition Rate
Cross-Reference, Verify & UID
  • Cross-references the supplier part number to your internal part number and pulls the standard pack quantity from your database
  • 100% verification of critical fields — part number, vendor, lot, quantity, manufacturing date — before the reel moves
  • Issues an EIA-564-compliant UID and prints a compliant label; poka-yoke flags wrong, mixed, or expired material on the spot
100% Field Verification
ERP/MES Integration
  • Three integration modes: RESTful API / Direct SQL / Webservice
  • Verified integration with SAP, Oracle, and other major ERP/MES systems
  • Part-number cross-reference map and standard-pack table sourced live from your ERP/MES — no manual lookup
  • Complete API documentation + test sandbox, average 3-day integration
3-Day Integration
INCOMING VERIFICATION

Delivery-Note & ASN Verification — Catch Shortages Before They Reach Your Line

NEO SCAN doesn’t just read a reel — it reconciles the whole delivery. Scan the supplier delivery note or ASN and NEO SCAN matches every registered reel against your purchase-order and ASN data in ERP. Under-deliveries, over-deliveries, and wrong parts are flagged the moment they arrive — not discovered at kitting. When a delivery is complete and consistent, the goods-receipt booking posts to ERP automatically.

1
Scan delivery note / ASN
OCR captures line items, quantities, and the PO reference
2
Match vs. PO + ASN
Every reel cross-checked to the ordered part and quantity in ERP
3
Flag deviations
Shortage, overage, or wrong part surfaced instantly at receiving
4
Auto-post to ERP
Complete, consistent deliveries book themselves — no manual entry
DateCode Translation
  • Reads each reel’s manufacturer date code and normalizes any format into one calculable manufacturing date
  • Auto-checks the date against your minimum shelf-life and MSD floor-life rules
  • Material that is already too old is caught at the dock, before put-away
Image Archive & Reel Operations
  • Every label is photographed at 20MP and stored against its UID — an audit-grade record for the life of the reel
  • Split, merge, re-book, and re-label reels directly in NEO SCAN — partial reels and combined lots stay accurate in ERP
  • Multi-side capture handles cartons and reels labeled on both faces
SPECIFICATIONS

Technical Specifications

NEO SCAN features an industrial-grade vision recognition system and ESD-safe workstation, purpose-built for SMT production line environments with proven stability and easy integration.

Parameter NEO SCAN Specification
Vision System 20MP industrial camera + AI deep learning recognition algorithm
Printing System Industrial thermal transfer label printer, supports PET, high-temperature, and various label materials
Scanning Capability QR, Datamatrix, Code128, and 12+ industrial barcode formats, 99.8% recognition rate
Text Recognition (OCR) OCR of human-readable text — extracts fields from printed label text when barcodes are absent, incomplete, or non-standard
Data Validation Database cross-reference (supplier → internal part number + standard-pack lookup); 100% verification of part number, vendor, lot, quantity, and manufacturing date
Label Verification Secondary post-print vision check (poka-yoke) confirms the correct label on the correct reel before release
UID Generation Automatic UID generation, EIA-564 compliant, 3-second binding
Delivery-Note / ASN Verification OCR of the delivery note; reels matched against PO and ASN in ERP — shortage / overage / wrong-part alerts, with automatic goods-receipt booking
DateCode Translation Normalizes any manufacturer date-code format into a calculable manufacturing date; auto-checks shelf-life and MSD floor-life
Image Archive Every label photographed at 20MP and stored against its UID for lifetime audit traceability
Reel Operations Split, merge, re-book, and re-label reels with ERP kept in sync; multi-side capture for cartons and double-labeled reels
Software Platform SMF Smart Material Control Platform (work order management, MSD tracking, material traceability, IoT hub)
Interface Protocols RESTful API / Direct SQL / Webservice — three integration modes
Information Security Designed to align with ISO/IEC 15408 / IEC 62443 information-security practices (certification scope configurable per project)
Workstation ESD-safe workstation, ergonomic design, optimized for SMT production environments
SOFTWARE PLATFORM

SMF Smart Material Control Platform

NEO SCAN is powered by Neotel’s proprietary SMF platform, which holds your part-number cross-reference map and label templates and delivers four core functional modules that enhance production efficiency from work order preparation to quality traceability.

Module Key Capabilities Industry Benefits
Smart Work Order Management Auto BOM parsing, intelligent kitting, shortage alerts Designed to speed up kitting and cut production prep time
MSD Component Tracking J-STD-033 moisture control, automatic bake data logging Designed to reduce MSD-related scrap and improve reliability
Material Traceability Forward and reverse traceability chains for rapid root cause analysis Designed to accelerate quality tracing and audit response
IoT Device Hub Seamless connection with smart shelves, counters, and downstream equipment Designed to improve space utilization and logistics efficiency
INTEGRATION & TRACEABILITY

ERP/MES Integration & Material Traceability

As the SMT incoming material station (IMS), NEO SCAN writes a unique digital identity for every reel into your shop-floor systems through open interfaces. Each scan and UID issue is reported to ERP / MES / WMS in real time, so material data is correct from the first moment a reel enters the building — the foundation for end-to-end traceability across storage, picking, counting, and return.

RESTful APIDirect SQLWebservice1D / 2D BarcodeOCR TextERP / MES / WMS
ERP / MES / WMS Connectivity
  • Three integration modes — RESTful API, Direct SQL, and Webservice
  • Verified integration with SAP, Oracle, and other major ERP/MES systems
  • Complete API documentation and a test sandbox for fast onboarding
  • Role-based operator login with a full action history
SAP / Oracle / ERP / MES / WMS ready
Registration Data Model
  • Material UIDunique per reel
  • Supplier & Lot No.barcode / OCR
  • Part Numbersupplier + internal (cross-ref)
  • Quantityverified vs. std pack
  • Manufacturing Datebarcode / OCR
  • MSD Levelfloor-life clock
  • Operatorlogin / badge
  • Timestampper registration
  • Label Image20MP, stored per UID
Exposed via REST / SQL
RELIABILITY & COMPLIANCE

Reliability, ESD Safety & Compliance

NEO SCAN is an ESD-safe operator workstation built for daily electronics-manufacturing duty, with a standards-compliant design approach suited to automotive, medical, and other high-reliability sectors. A secondary post-print vision check (poka-yoke) confirms the right label is on the right reel before it leaves the station — stopping the wrong-material errors that drive line stoppages, rework, and scrap.

99.8%
Code Recognition
designed target
≥95%
System Availability
designed target
ESD-safe
Workstation
dissipative + grounded
10 yr
Service Life
utilization-based PM
ESD Protection — IEC 61340-5-1
Dissipative work surfaces and hard grounding for ESD-safe handling of reels and components
CE — Low Voltage (LVD) + EMC
Designed for CE conformity under the Low Voltage and EMC directives with a complete technical file
RoHS / REACH Materials
Restricted-substance-compliant materials and finishes throughout the workstation
Data Security — IEC 62443 ready
Access control and secure data exchange for ERP/MES integration and registration logs

Compliance scope, certifications and performance figures are confirmed per project, configuration and region.

SEMI-AUTO ECOSYSTEM

After Registration, Where Do Materials Go?

Once NEO SCAN completes registration, materials enter the next stage of the semi-automatic ecosystem. Data flows through the UID at every step, enabling end-to-end traceability. Registered reels flow straight into NEO LIGHT semi-automatic storage — Neotel’s own light-guided shelving, not a third-party rack behind a custom interface. One vendor owns registration, storage, counting, and return.

Current Product
NEO SCAN
Capture, verify & label
UID registration
→
Store / Retrieve / Return
NEO LIGHT
Smart shelves
Light-guided picking
→
Powering Your Production
Production
Material Ready
Seamless line integration
→
Counting
NEO COUNTER X400
X-ray counting
Inventory update
Need a fully automatic solution? NEO SCAN PLUS is a fully automatic scan-label-register workstation that pairs with SMD BOX for end-to-end unattended operation from registration to return. Learn about NEO SCAN PLUS →  |  Compare NEO SCAN vs. NEO SCAN PLUS →
BUYER CHECK

Is NEO SCAN Right for Your Factory?

Best fit

Small-to-medium batch goods receipt where operators register reels individually — the semi-automatic entry into the registration loop.

Performance (as specified)

Barcode + OCR reading with 99.8% recognition including non-standard labels; every reel is validated against PO/ASN data in ERP and given a unique ID, with a secondary vision check (poka-yoke) on printed labels.

Deployment requirements

Desktop station at goods receipt; registered reels flow straight into NEO LIGHT light-guided storage.

Integration

RESTful API, Direct SQL and Webservice modes; verified with SAP, Oracle and other major ERP/MES — typical integration in about 3 business days with docs and sandbox provided.

Support

Global support network: 7×24 coverage, 15+ service locations, 98% customer satisfaction. Confirm on-site coverage for your region with our team.

What shapes your quote

Daily incoming reel volume, label variety, ERP/ASN matching scope, and station count.

Request a Quote Get the NEO SCAN datasheet in the Download Center →
FAQ

Frequently Asked Questions

Common questions about the NEO SCAN semi-automatic material registration system. For further inquiries, please contact our technical consultants.

What if the supplier’s barcode or label is incomplete or non-standard?
NEO SCAN reads both the 1D/2D barcode and, via OCR, the human-readable printed text on the label. When required data is split across the two — or the barcode is missing fields entirely — it combines both sources to reconstruct the full data set, then generates a compliant label in your own format. This is designed precisely for the mixed, inconsistent labeling that arrives from different suppliers.
Can it match a supplier part number to our internal part number?
Yes. NEO SCAN cross-references the supplier (or customer) part number against your internal part-number map and pulls the corresponding standard pack quantity from your database. Before the reel moves, it verifies the critical fields — part number, vendor, lot, quantity, and manufacturing date — and flags any mismatch, so the wrong or mislabeled material never reaches the line.
How does NEO SCAN prevent the wrong label from being applied?
After printing, a secondary vision check (poka-yoke) re-reads the applied label and confirms it matches the verified reel data before release. This closed-loop print-and-verify step eliminates the human errors in manual receiving that cause line stoppages, wrong-material usage, rework, and scrap.
How does NEO SCAN integrate with existing MES/ERP systems?
NEO SCAN offers three standard integration modes: RESTful API, Direct SQL, and Webservice. We provide complete API documentation and a test sandbox environment. With our experienced technical team, integration typically takes just 3 business days. Verified integrations include SAP, Oracle, and other major ERP/MES systems.
Can label fields and layouts be customized?
Absolutely. NEO SCAN includes a built-in dynamic template engine that lets you freely define label templates, including company logos, special identifiers, supplier lot numbers, production dates, LOT numbers, and any other fields your operations require — adapting to diverse production line needs.
How long does system deployment take?
Our standardized solution can be deployed within 7 business days. We also provide comprehensive remote maintenance and technical support services to ensure stable system operation.
How do I choose between NEO SCAN and NEO SCAN PLUS?
NEO SCAN is ideal for small-to-medium batch production lines with manual material receiving, where operators register each reel individually. NEO SCAN PLUS is designed for large-scale production lines and unmanned warehousing, supporting AGV delivery, automatic vision recognition, and automatic labeling. Both generate identical UID formats, ensuring seamless downstream compatibility. View detailed comparison →
What label materials and sizes are supported?
NEO SCAN is equipped with an industrial-grade thermal transfer label printer supporting PET, high-temperature, anti-static, and various other label materials compatible with common SMT production line label specifications. Specific materials and sizes can be flexibly configured based on actual requirements.
Can NEO SCAN verify a delivery against the purchase order and post the goods receipt?
Yes. Beyond reading each reel, NEO SCAN reconciles the whole delivery: scan the supplier delivery note or ASN and the system matches every registered reel against your purchase-order and ASN data in ERP. Under-deliveries, over-deliveries, and wrong parts are flagged at receiving — not discovered at kitting — and when a delivery is complete and consistent, the goods-receipt booking posts to ERP automatically. NEO SCAN also translates each reel’s manufacturer date code into a usable manufacturing date to check shelf life and MSD floor life before put-away.
Can I split, merge, or re-book reels after registration?
Yes. NEO SCAN supports splitting a reel into partial quantities, merging reels of the same part and lot, re-booking material to a new part number, and re-printing labels — all with ERP kept in sync. Every label is also photographed at 20MP and stored against its UID, giving you an audit-grade image record for the life of each reel.

Choose the Right Incoming-Inspection Solution for Your Line

Not sure if NEO SCAN is right for your production line? Our solution consultants will recommend the best-fit incoming material registration and verification setup based on your line scale, supplier label variety, and automation goals.

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